Information for Parents

Illness and Absence

If your child is missing school due to illness, please remember you must call the school EACH DAY before 9.00am. If possible, please leave a message on the answer phone. The answer machine is also available any time before school opens.

We must be able to contact you if your child is taken ill at school. Please ensure that we have a telephone number where you can be reached during the day, and also another number of a relative or friend who will act on your behalf if we cannot contact you.

Parents are requested, where possible the book all doctor and dental appointments are for outside school hours. It is accepted that this may not always be possible but appointments during the school day should be the exception rather than the norm.

Parents should note that absences of more than ten consecutive days for medical reasons must be supported by a note from the child’s doctor.

Should you child have a Medical/Hospital appointment, the original appointment letter should be brought in to school as evidence.

Other Absences

Schools are only allowed by law, to authorise non-medical absences if requested in advance by a parent with whom the pupil normally resides.  A school can only authorise such a request if they are satisfied that there are “exceptional circumstances” which apply.  However, even if there are exceptional circumstances, schools can still consider any other relevant factors such as previous attendance rates; the ability of the pupil to catch-up on missed work; the wider impact of missing the specified period of time.

Devon County Council’s advice is that schools must be extremely cautious about approving such requests if the pupil’s education is likely to be significantly impacted upon.

Parents should ensure that they know whether the absence will be authorised or not before they go away as an unauthorised absence will likely result in a penalty notice or court summons being issued to each parent for each pupil affected.  It is therefore recommended that this completed form is sent into the school at least three school weeks before the intended absence.

Other Absences - please complete and return to school the form below. Forms are also available from school.

Information from the Office

School Administrator – Office Hours
Mornings – Monday to Friday 8.30am to 12.00pm
Afternoons – Monday to Friday 1.30pm-4.30pm

To ensure that you do not have to wait to hand anything in, there is a box on top of the bookcase in the main entrance hall where you may place anything.

  • MESSAGE FOR SCHOOL– forms for parents to complete are available from the main entrance hall. Please use these forms for any information you wish to relay to the office or teacher. e.g. Dentist appointments …. Advance notice of late in to school, early pick up etc….. This is to ensure accuracy in the details provided.
  • FOR THE OFFICE – To alleviate congestion/waiting , there is a box on top of the bookcase in the main entrance hall where you may place Messages for School, PTFA replies, absence request forms etc ……
  • MEDICINE IN SCHOOL– Parental Agreement to Administer Medicine forms are available from the main entrance hall and must be completed by the parent/carer and handed in to the school office.
  • REPLY SLIPS– Each reply slip has ‘PLEASE RETURN TO’ which is either your child’s class or the staff responsible for the event. Children in Kingfisher, Jackdaw and Osprey class return reply slips to their class teaqcher or named organiser of the event. Parents in Pipits return the reply slip to their class. The only exception is for an event where a payment is requested; payment and the reply slip are returned in a named envelope and can be put in the ‘for the office’ box in the main entrance hall.


The School Health Service provides advice on the health of children as it relates to their educational needs. The School Nurse offers a height and weight check to Reception pupils and at transfer to secondary education. They will refer children to their doctor when necessary.

In all the above the School Health Service works closely with General Practitioners and other health professions. It also supports teachers in those parts of the school curriculum concerned with health education. Simple injuries in school are dealt with in the first instance by the schools first aiders who have the support of the School Health Service so far as advice and training are concerned.

As part of our Sex Education lessons, Mrs White talks to the older children, during the Summer Term about changes to their bodies. Parents will be written to prior to the lessons giving them the chance to withdraw their children, if they so wish, and to view the resources that will be used.

Prevention and treatment of head lice is treated seriously and as part of school’s policy parents are requested to check their children’s hair and treat as necessary before entry to school each day . If head lice are detected parents are requested to collect their child and begin treatment.

Administration of Medicine

Some children may need to take medicine during the day. If you wish a teacher to administer medicine, you must complete an Administration of Medicine form, as required by Devon County Council. These forms are available at school or from the link below. Alternatively, you may come into school to administer the medicine yourself if you wish. Any such medicine must have been prescribed by a doctor.

UNDER NO CIRCUMSTANCES may children themselves bring medicine to school (this Includes cough and throat lozenges.)

Notes to Parent / Guardians
Note 1:  This school will only give your student medicine after you have completed and signed the Parental Agreement to Administer Prescription/Over The Counter (OTC) Medicine form.
Note 2:  All medicines must be in the original container with the instructions for administration and or as dispensed by the pharmacy, with the child’s name, its contents, the dosage and the prescribing doctor’s name
Note 3:  The information is requested, in confidence, to ensure that the school is fully aware of the medical needs of your student.
Note 4:  Only prescribed medicines and OTC medicine from the approved list below will be administered
Note 5:  OTC medicine will not be administered to children under 6 years of age

Approved OTC medicines:
Pediatric Paracetamol and Children’s antihistamine
Please note all other OTC medicines and/or other medication will not be administered

Parental Agreement to Administer Prescription/Over The Counter (OTC) Medicine form


All accidents at school are logged in our accident book and any that cause concern are noted to parents. Any head wound is recorded and reported in a written note and in more serious cases, verbally.

Reading at Home

1. When he/she brings his/her reading books home from school, do not expect your child to know all the words.

2. Let reading time be short , enjoyable and completely free from stress for both you and your child.

3. Let your child use any pictures/llustrations to help him/her guess what the words say. Often an illustration acts as a prompt, reminding him/her of what happens in the story at a particular point.

4. Do not be disappointed (or obviously bored!) if your child wants to read the same story more than once, or even over and over again. The familiarity of a well- loved story ensures success and increasing confidence. Share In his/her pleasure and try to extend it to other books without neglecting old favourites.

5. Do not spell or sound out words phonetically. Simply say any unknown word. It will then stay In context and be more likely to be remembered.

6. Unless your child is eager to read Individual words and phrases by picking them out of t he story as a whole, do not encourage or demand, that he/she does so. It is tempting to want ‘proof of his/her reading skills by Isolating words for testing but remember that he/she is learnng to read and understand what he is reading at the same time; it is unfair to break up the sense, pattern and rhythm of the text . There are plenty of other opportunlties for recognising individual words on cereal packets, advertisements, road signs, birthday cards, letters, buses, shops, and so on. The written word is everywhere; help your child to see it.

7. Continue the bedtime story session for as long as your child enjoys It. There is no better way of sustaining happy relationships than through the sharing of books; as time goes on both you and your children can experience the pleasure of reading not merely short stories but full length novels, a chapter or two a night.

8. ‘Do your own thing’. Read your own books and magazines and show your child what reading means to you . Get the message across that reading is a valuable and enjoyable activity for everyone.


We aim to have a caring attItude in school and children are encouraged to have concern for other people, and also to take care of books and other property. If a child’s behaviour is unacceptable, this will be explained to him or her, and a reprimand may be given, or a privilege temporarily withdrawn if It is considered necessary. Should there ever be a prolonged or more serious cause for concern, the matter will be discussed with the child ‘s parents.

A full copy of our Discipline Policy can be found in the Policy Folder that is available from the office


Should you at any tIme have a concern or a query over your child’s educatIon, please discuss it wIth the teacher or the Headteacher. Often a problem can be solved quite easily if we know about it promptly and we all act together.

If at any time you feel the problem is more serious or the problem has not been resolved to your satisfaction, then you have the opportunity to formally write to the Governors of the school asking them to investigate.

All parents have the right to forward their concerns to the L.E.A. should the procedures laId out above fail to satisfy you.

A full copy of the complaints procedure can be found in the school office.

Images of Pupils - Parental Consent

Under GDPR, we are required to gain consent to use information that falls outside our legal obligations.

The consent forms covers our use of pupils’ names and photos on school premises, school website, school social media, newspapers and third parties at shared events.

We cannot presume consent, so without responses to this form, we must act on the basis that no consent is given.

Once all Parental Consent Forms (one per pupil) have been completed it will continue to remain in place until such time when we are advised by the parent of any updates.

Designed & developed by Hambly Freeman
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